Privacy Policy

PT CCH Indonesia respects and protects the privacy of every user of the CCH HR application. This Privacy Policy explains how we collect, use, store, protect, and manage personal data when users access and use the CCH HR application.

The CCH HR application is an internal Human Resource Information System used to support employee self-service activities, including employee profiles, attendance summaries, leave requests, overtime requests, salary slips, payroll information, digital confirmation, and other HR-related services.

By using the CCH HR application, users acknowledge that they have read, understood, and agreed to the terms of this Privacy Policy.

1. Application Provider

2. Information We Collect

When users access or use the CCH HR application, we may collect and process the following types of information:

a. Employee Identity Information

• Employee name
• Employee Identification Number / NIP
• Department
• Position or job title
• Employee profile photo
• Employment status
• Account information

b. Account and Authentication Information

• Username or NIP
• Encrypted password
• Login session token
• Device and login information
• “Remember me” login preference, if enabled by the user

c. Attendance and Work Activity Information

• Attendance records
• Late arrivals
• Sick leave records
• Permission or absence records
• Leave records
• Overtime records
• Monthly attendance statistics
• Request history

d. Leave Request Information

• Type of leave
• Start date
• End date
• Reason or description of leave
• Approval status
• Leave request history
• Remaining annual leave balance

e. Overtime Request Information

• Overtime date
• Start time
• End time
• Overtime duration
• Work description
• Approval status
• Overtime request history

f. Salary Slip and Payroll Information

• Salary period
• Net salary / take-home pay
• Income details
• Basic salary
• Allowances
• Overtime payment
• Deductions
• Tax deductions
• BPJS or other statutory deductions
• Payment status
• Digital salary slip

g. Digital Signature and Confirmation Data

• User digital signature
• Confirmation timestamp
• Salary slip receipt confirmation status

h. Notification Data

• Leave request status
• Overtime request status
• Salary slip availability
• HR announcements
• Important employee notifications

3. How We Use the Information

The information collected through the CCH HR application is used for the following purposes:

• To verify user identity
• To provide secure access to the employee self-service portal
• To display employee profile information
• To display attendance and work activity statistics
• To manage leave requests
• To manage overtime requests
• To display salary slips and payroll information
• To validate salary slip receipt using digital signature
• To send HR-related notifications
• To support internal HR administration
• To maintain application and account security
• To comply with company policies and applicable legal obligations

We do not use users’ personal data for purposes outside PT CCH Indonesia’s internal HR operations unless required by law or with appropriate authorization.

4. Application Permissions

The CCH HR application may request certain device permissions depending on the features used.

a. Camera or Photo Access

If the application provides features such as profile photo upload, document upload, or digital signature attachment, the application may request access to the camera or photo library. This access is used only for the relevant application features.

b. Storage Access

The application may use storage access to download or save documents, such as salary slips in PDF format.

c. Notification Access

The application may request notification permission to send updates regarding HR requests, salary slips, approvals, reminders, and company announcements.

d. Internet Access

The application requires internet access to securely communicate with PT CCH Indonesia’s server.

The application does not access camera, photos, storage, or notification features without user permission or without a purpose related to the application’s functionality.

5. Data Storage and Security

PT CCH Indonesia is committed to protecting user data by implementing reasonable technical and administrative safeguards, including:

• Account authentication
• Password encryption
• Secure data transmission between the application and server
• Role-based access control
• Restricted access for authorized personnel only
• Internal system monitoring and security controls

Although we take reasonable measures to protect user data, no electronic system is completely free from security risks. Users are responsible for maintaining the confidentiality of their username, NIP, password, and device.

6. Sharing of Information

PT CCH Indonesia does not sell, rent, or trade users’ personal data to third parties.

User data may only be accessed or processed by authorized parties for internal operational purposes, including:

• HR personnel
• Authorized system administrators
• Company management based on access rights
• Technical service providers, if required to support application operations

If third-party service providers are involved, data processing will be limited to supporting the application’s functionality and will be subject to appropriate data protection measures.

7. Data Retention

User data will be retained for as long as the user remains part of PT CCH Indonesia or as long as necessary for HR administration, payroll, audit, legal, tax, and compliance purposes.

Certain data, such as salary history, attendance records, leave records, overtime records, and payroll records, may continue to be stored after the user is no longer an active employee, in accordance with company policy and applicable laws.

8. User Rights

Users may have the right to:

• Request information about personal data processed by the company
• Request correction or update of inaccurate data
• Request clarification regarding how their data is used
• Contact HR or the system administrator for access-related issues
• Request deletion or restriction of personal data, subject to applicable company policies and legal requirements

Requests related to personal data may be submitted through PT CCH Indonesia’s HR department or official contact channel.

9. Account and Data Deletion

Because the CCH HR application is an internal company application, account deletion is managed according to PT CCH Indonesia’s HR and administrative policies.

Users may submit account or data deletion requests through:

Data deletion requests will be reviewed and processed in accordance with company policy and applicable laws. Some data may need to be retained for administrative, payroll, tax, audit, legal, or compliance purposes.

10. Children’s Privacy

The CCH HR application is not intended for children. The application is intended only for employees or authorized internal users of PT CCH Indonesia.

We do not knowingly collect personal data from children through this application.

11. Changes to This Privacy Policy

PT CCH Indonesia may update this Privacy Policy from time to time to reflect changes in application features, business processes, company policies, or applicable regulations.

Any material changes to this Privacy Policy may be communicated through the application, company website, or other official communication channels.

12. Contact Us

For any questions, complaints, or requests regarding this Privacy Policy or personal data processing, users may contact:

13. Consent

By using the CCH HR application, users confirm that they have read and understood this Privacy Policy and agree to the processing of their personal data for HR operations, payroll, attendance, leave requests, overtime requests, digital salary slips, digital confirmation, notifications, and other employee self-service features within PT CCH Indonesia.